ACA Compliance for Education Institutions: Streamlining the Process with ACA-Track

Educational institutions, including schools, colleges, and universities, face unique challenges when it comes to ACA compliance. With a diverse workforce that includes full-time faculty, part-time adjuncts, temporary staff, and seasonal workers, tracking hours, monitoring eligibility, and ensuring compliance with the ACA can be a complex and time-consuming process. ACA-Track offers a comprehensive solution to help educational institutions simplify ACA compliance while focusing on delivering quality education and services.

ACA-Track’s ACA Compliance for Education Institutions platform is designed to automate and streamline the critical compliance tasks such as hour tracking, eligibility monitoring, and IRS reporting. With ACA-Track, educational institutions can ensure ACA compliance efficiently, without the administrative burden.

Efficient Hour Tracking for Education Employees

Educational institutions employ a variety of staff members, from full-time faculty to part-time adjuncts, temporary workers, and seasonal employees. The ACA mandates that businesses track the actual hours worked by employees to determine eligibility for healthcare coverage. For educational institutions with a wide range of employment statuses and fluctuating schedules, this can be a challenging task.

ACA-Track simplifies this process by integrating with payroll systems, timekeeping software, and mobile apps to automatically track employee hours. Whether faculty members log hours through time clocks, manually submit timesheets, or track time via mobile apps, ACA-Track consolidates all this data into one platform, ensuring accurate tracking and easy monitoring. This makes it easier for educational institutions to stay compliant with ACA’s tracking requirements and avoid costly penalties.

Real-Time Eligibility Monitoring for Educational Workers

With a workforce that includes both full-time faculty and part-time adjuncts, tracking employee eligibility for healthcare coverage can be complex for educational institutions. The ACA requires that full-time employees (those working 30 or more hours per week) be offered healthcare coverage, but part-time and adjunct faculty may have fluctuating hours that make eligibility tracking more difficult.

ACA-Track automates this process by monitoring employee hours in real time and checking whether employees meet the ACA’s full-time employee threshold. The platform sends automatic alerts when an employee approaches the 30-hour per week threshold, ensuring that the institution offers coverage before the employee qualifies. This proactive approach helps educational institutions stay compliant with ACA regulations and reduces the risk of penalties for non-compliance.

Automated ACA Reporting and IRS Filing

Educational institutions are required to file ACA reports with the IRS, including Forms 1095-C and 1094-C, to report employee coverage and eligibility. These forms can be complex to generate, especially for institutions with a large and diverse workforce that includes both full-time and part-time employees.

ACA-Track simplifies the process by automatically generating the necessary forms, pulling data directly from payroll and timekeeping systems. This automation ensures that all the necessary information is accurately captured in the reports. Once the forms are generated, ACA-Track enables educational institutions to file them electronically with the IRS using its Transmitter Control Code (TCC), ensuring that reports are submitted on time and without error.

ACA-Track also performs real-time error checks on the forms before submission, flagging any discrepancies or missing data for correction. This minimizes the risk of submitting inaccurate reports and helps educational institutions avoid IRS penalties.

Data Security for Educational Institutions

Educational institutions handle sensitive employee data, including personal identifying information, payroll records, and healthcare coverage details. Given the sensitive nature of this data, ensuring that it is securely stored and transmitted is crucial. ACA-Track provides robust security features to ensure that all employee data is securely handled and protected.

ACA-Track is SSAE 16 SOC 2 Type 1 compliant, ensuring that data is securely stored and transmitted in compliance with industry standards. Personal identifying information is encrypted within the platform, and all data transfers are conducted via Secure Hypertext Transfer Protocol (HTTPS). With ACA-Track, educational institutions can confidently manage ACA compliance while keeping employee data secure and private.

Dedicated Support for Educational Institutions

ACA compliance can be particularly challenging for educational institutions due to the variety of employee types and the fluctuating work schedules of part-time faculty and adjuncts. ACA-Track provides dedicated support to help educational institutions navigate these complexities. Each client is assigned a dedicated account manager who can assist with eligibility tracking, IRS reporting, and any other ACA-related questions or concerns.

ACA-Track’s support team is always available to offer expert guidance on ACA compliance, help with troubleshooting, and provide advice on regulatory changes. This level of support ensures that educational institutions can stay compliant with ACA regulations without adding extra stress to their administrative teams.

Conclusion

ACA compliance is a complex but necessary responsibility for educational institutions, especially with a diverse workforce that includes full-time faculty, part-time adjuncts, and seasonal employees. ACA-Track simplifies this process by automating hour tracking, eligibility monitoring, and IRS reporting. With its seamless integration with payroll and timekeeping systems, ACA-Track helps educational institutions ensure ACA compliance with minimal administrative burden, while reducing the risk of penalties.

If you’re an educational institution looking for a reliable and efficient solution to streamline ACA compliance, ACA-Track is the ideal tool. To learn more about how ACA-Track can help your institution manage ACA compliance, visit ACA Compliance for Education Institutions.